Student Organization Resources

Marshall Recognized Student Organization Resources

AUDIO-VISUAL (AV) EQUIPMENT

Student organizations can rent AV equipment by emailing helpdesk@marshall.usc.edu. Student leaders will need sponsorship of their faculty or staff advisor.

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BANK ACCOUNTS

Opening a Bank Account with the USC Credit Union

Student organizations may open a bank account with the USC Credit Union. These accounts CANNOT accept any University money. Please go to the Credit Union to establish the account and see here the USC Credit Union New Account Package.

You will need:

  • A completed Account Authorization Form (available from USC Campus Activities Office)
  • A copy of your recognition letter sent to you when your organization received recognition
  • A completed signature card with signatures from at least two students and the organization’s advisor (provided by the USC Credit Union)
  • A completed Tax Identification Form (provided by the USC Credit Union)
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EVENT ADVERTISING

MARSHALL INVOLVEMENT EMAIL

Every Monday, the Marshall Undergraduate Advising and Student Affairs Office sends an involvement email to all Marshall and Leventhal students.

To announce an event, submit event information before 12pm PDT every Thursday using this link. Announcements submitted after this deadline cannot be included for that week. 

Only MRSOs may include blurbs in the weekly email. Announcements from non-recognized organizations will not be included.

SOCIAL MEDIA

If you would like to share your announcements on social media, email ugstudentorgs@marshall.usc.edu.

Follow us on Instagram, Twitter, and Facebook.

FLYERS

  • Digital Flyers for display on screens in Marshall buildings: Send digital flyer requests to helpdesk@marshall.usc.edu including:
    • JPEG size 16:9 aspect ratio
    • Start and end dates for flyer display
    • Buildings where the flyer should be run (JFF, BRI, HOH, and/or ACC)
  • Hard Copy Flyers to post around campus: Seek approval from Office of Campus Activities and Marshall Facilities prior to posting in Marshall buildings. See USC posting guidelines and Marshall posting guidelines below. 

 

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EVENT PLANNING GUIDELINES

Programming and events are a critical component of most student organizations. Hosting events helps your organization achieve its goals, teach leadership skills and foster camaraderie among members. It takes a great deal of pre-event planning to ensure success.

EVENT PURPOSE

  • Brainstorm the type of event and its goals as it relates to the mission of your organization.
  • Determine which of your ideas will work within your budget. Marshall funding can only cover event expenses that directly benefit Marshall students (see "Funding Resources" below for more info).
  • Choose one individual to serve as the main contact. Encourage all members to get involved in event planning.

PLANNING

  • Choose a date and time that is strategic for your group and does not conflict with other important on-campus programs.
  • Make appropriate space reservations*. See University and Marshall contacts below for contact information.
  • Project all costs associated with your event and identify funding sources.
  • Design publicity strategy and begin event promotion at least two weeks in advance.
  • Develop a pre- and -post event task list, as well as a final deliverable time frame.
  • Assign specific responsibilities to committee members.
  • Be prepared for anything that may come your way!

*On-campus events with the following conditions require pre-approval from DPS, Fire Safety, Transportation and Facilities. Complete the USC Event Permit Application online at least 4 weeks in advance:

  • All outdoor events
  • Open flames and/or outdoor cooking
  • Crowd attendance over 500 people
  • Tents with over 450 sq. ft (aggregate)
  • Stages over 30" in  height
  • When the use of a venue is altered for the event

POST EVENT

  • Complete a post-event evaluation to assess if goals were met and what lessons were learned.
  • Prepare financial statement of actual expenditures.
  • Send thank you notes to appropriate people.

 

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FUNDING RESOURCES

MRSO FUNDING SOURCES:

The Marshall School of Business provides limited funding for MRSOs to cover MRSO event food, gift, and parking expenses. Funding is awarded on a case by case basis until all funds have been exhausted.

Given the virtual nature of Fall 2020 events, we expect expenses for virtual events to be unique and different. They will be considered on a case by case by basis. 

 

MARSHALL FUNDING CRITERIA:

  • During Fall 2020, only virtual events will be approved for Marshall funding.
  • The requesting MRSO must be in good standing with regards to Marshall recognition standards. A warning and/or probation status may negatively impact funding eligibility.
  • Event/activity must be of sufficient interest that all students who are members of the organization could reasonably attend.
  • All university and Marshall School policies must be observed (NO alcohol will be served at any undergraduate events).
  • Speaker related expenses, such as travel expenses or an honorarium, will not be approved. 

 

MARSHALL FUNDING PROCESS:

  1. For large events (30+), apply to USG funding before you apply to Marshall funding.
  2. Submit Marshall funding application using this link at least 14 days before the start of your event:
    1. The application should contain estimates for event costs from approved USC vendors. We cannot fund payments to non-approved USC vendors.
    2. See here a list of vendors compiled by Marshall MBA students for a place to start - we cannot confirm its accuracy so please email mrsofunding@marshall.usc.edu if you have any doubts about your choice of vendor. 
  3. If approved, you will receive an invitation to schedule a meeting to make necessary payments and reservations before the start of your event. 
  4. Submit scanned receipts proving receipt of items to mrsofunding@marshall.usc.edu within one week of the event taking place. Receipts  must include MRSO name, business purpose, date, payment method, name of merchant, itemized list of expenses, and total amount paid.

Note that effective Fall 2020, all MRSO event expenses must be approved and paid in advance. Reimbursement requests will no longer be accepted.

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FUNDING FAQs

MARSHALL FUNDING FAQs:

1. Can my organization receive funding for events in Fall 2020, given mostly virtual classes?

Marshall funding in Fall 2020 will only be awarded to organizations hosting virtual events until further notice. In order to adhere to health expert recommendations; prioritize the health and safety of students, faculty, and staff; and reduce MRSO liability,  no in-person MRSO events will be approved for Marshall space reservations or funding.

We encourage creative virtual event-planning, and invite any questions and ideas from MRSOs about how our office can support your virtual events.

2. Can my organization receive funding for apparel?

Funding for apparel is not guaranteed and will be considered on a case by case basis. Your request should be accompanied by a notice of approval from Jeanette Anderson in USC Purchasing (jeanneta@usc.edu). You must use an approved USC vendor.

3. Can my organization receive funding for ride share costs?

Our office is looking into Uber and Lyft Corporate programs to determine if we will be able to cover ride share costs in Fall 2020. Until further notice, we can neither prepay nor reimburse ride share expenses.

4. Can my organization receive funding for social events?

Funding will not be given for social events including end of year dinners or activities. Marshall funds should be used to promote the educational mission of the University and MRSOs.

5. How can my organization find a corporate sponsor?

When designing a sponsorship program, think about what incentives you can offer, as well as what sponsorship amounts are both reasonable for the company and helpful to you in executing events. Start small and reach out to alumni and companies with whom your organization may already have a relationship. Make sure you have a plan and various sponsorship packages outlined before reaching out. 

6. A corporate sponsor is asking for a federal tax ID number. Where do I find it?

Unless your student organization is part of a national chapter, your MRSO is not likely to have a tax ID number. Tax IDs are given to organizations that have applied and received legal recognition from the IRS. The Marshall Undergraduate Advising and Student Affairs Office cannot assist with this process, and MRSOs should carefully review SCampus Part G Section 7.1 before establishing any type of legal organization. Marshall Recognition will be revoked from any organization that decides to become a legal business entity or operate any type of for-profit operation. 

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LEADERSHIP TRANSITION

Transitions are important because they:

  • Provide new leaders with organizational knowledge and increase confidence
  • Minimize confusion caused by leadership change and establish a sense of continuity
  • Allow outgoing leaders to obtain a sense of accomplishment and closure

 

Start the transition early, review our Leadership Transition Guide, and use the Outgoing/Incoming President checklist to guide you.

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MAINTAINING MARSHALL RECOGNITION

Marshall recognition requires responsibilities and commitments beyond USC Recognition. All MRSOs must:

  • Be a USC Recognized Student Organization and renew USC recognition annually.

 

  • Follow rules and regulations established by USC and by the Marshall Undergraduate Advising and Student Affairs Office (see University policies below and MRSO Handbook).

 

  • Have no more than one president who must remain in place and active for the entirety of the fall and spring semester of each academic year. Co-presidents and terms of less than one academic year are not permitted. Presidents must be registered undergraduate students in good standing. 

 

  • Have a majority membership of Marshall majors and minors.

 

  • Have an actively engaged advisor, preferably from the Marshall School faculty and staff.

 

  • Submit a strategic plan to the Marshall Undergraduate Advising and Student Affairs Office (August).

 

  • Participate in Marshall New Student Welcome (August).

 

  • Attend Marshall Presidents Orientation (August).

 

  • Participate in Marshall's Spring Involvement Fair (January).

 

  • Attend and actively participate in monthly Marshall Council Meetings. Any MRSO failing to attend two or more meetings will automatically be placed on probation.

 

  • Participate in Marshall Community Service Day with a minimum of 2 members per organization.

 

  • Submit End-Of-Year Report to the Marshall Undergraduate Advising and Student Affairs Office (May).
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MEMBER RECRUITMENT

There are several opportunities to recruit new members at the beginning of each semester and through events hosted during the school year. See "Event Advertising" above for ways the Marshall Undergraduate Advising and Student Affairs Office can help your MRSO promote its events.

Fall Semester Spring Semester
  • New Student Welcome: Organized by the Marshall Undergraduate Advising and Student Affairs Office. Held the Thursday prior to the start of the Fall semester and open to new first-year and transfer Marshall and Leventhal students.
  • Marshall Spring Involvement: Organized by the Marshall Undergraduate Advising and Student Affairs Office. Held the 2nd Wednesday of the Spring semester and open to all Marshall and Leventhal students.
  • USC Involvement Fair: Organized through the USC Office of Campus Activities, all USC students are invited to attend.
  • USC Involvement Fair: Organized through the USC Office of Campus Activities, all USC students are invited to attend.
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MRSO HANDBOOK

Access the MRSO Handbook here to review the benefits of Marshall recognition and policies and procedures to maintain MRSO status. 

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MRSO PRESIDENTS' ROOM, STORAGE, AND MAIL

MRSO PRESIDENTS' ROOM

There is a designated space for MRSOs on the first floor of Fertitta Hall intended for small e-board meetings. It also contains MRSO mailboxes and limited storage space. It is the responsibility of all MRSO Presidents to keep the space neat, clean and organized. Privileges may be revoked if the room is not kept in order. 

Typically, the President of each MRSO is granted key card access to this room. However, in light of the COVID-19 physical distancing recommendations, MRSO President ability to reserve and use the MRSO Presidents' room in Fall 2020 is still to be determined. Further details will be provided at the MRSO Presidents Orientation in August. 

 

MRSO STORAGE AND MAIL

  • If available, MRSOs can utilize a mailbox in the MRSO Presidents' Room.
  • To store your organization's supplies in the MRSO Presidents' Room, contact ugstudentorgs@marshall.usc.edu. We are unable to offer large storage to any MRSO and items left without prior authorization will be discarded. 
  • To receive authorization to have packages shipped to JFF 201, email ugstudentorgs@marshall.usc.edu. You will be notified when the package arrives.

 

Send packages to:

Attn.: Your Name and MRSO Name

c/o Marshall Undergraduate Advising and Student Affairs

610 Childs Way

Fertitta Hall (JFF) Suite 201A

Los Angeles, CA 90089

 

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POSTER/FLYER POSTING GUIDELINES

MARSHALL FLYER POSTING GUIDELINES

1. All flyers, posters, etc. must be approved prior to posting. Bring original to Marshall Facilities in BRI 205 for approval before making copies or email facilities@marshall.usc.edu for digital approval.

2. Approved flyers may be posted in ACC, BRI and HOH stairwell areas with corkboards only.

3. No posting in JKP.

4. No posting in Hoffman Hall stairwells; posting on 2nd, 3rd and 4th floor bulletin boards is allowed.

5. Any items posted on walls, doors, windows, bridges, trees, tables, and trashcans will be removed.

6. Flyers for commercial or personal use may not be posted.

7. All flyers should be neat and legible.

8. All flyers should be for a Marshall student organization sponsored event, which should be noted.

9. If any flyer does not have an approval posting, it will be taken down immediately.

10. MRSOs are responsible for taking down their flyers after the approval date has expired, or risk loss of posting privileges.

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PROBATION/SUSPENSION

Failure to adhere to University policies or to the standards outlined above for maintaining Marshall recognition will result in a warning. Failure to meet more than one requirement may result in probation and/or suspension of MRSO status as well as loss of Marshall benefits, including funding and room reservations.

MRSO presidents and their faculty/staff advisor will be notified via email when an organization is failing to meet requirements. Organizations that have lost their Marshall recognition may continue to operate as a USC RSO but will no longer be eligible for any MRSO benefits. Organizations that wish to regain Marshall recognition will need to work with the Marshall Undergraduate Advising and Student Affairs Office to determine appropriate steps. 

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SPACE RESERVATIONS

FACILITIES GUIDELINES

University-wide facilities guidelines are being updated in light of the COVID-19 physical distancing recommendations. MRSOs are encouraged to host virtual events during Fall 2020.

Space Reservation Process

Ronald Tutor Campus Center + Ballroom, Tommy's Place, Ground Zero, Outdoor Venues

Make venue reservations and payments (if applicable) to Trojan Event Services at least 4 weeks in advance. 
Marshall Classrooms Marshall classrooms will be unavailable for reservation during Fall 2020 until further notice.

Marshall Breezeway, Marshall Lawn, HOH Patio, JFF Patio

Marshall outdoor spaces will be unavailable for reservation during Fall 2020 until further notice.

Typical reservation procedure:

Send reservation request to Marshall Undergraduate Advising and Student Affairs Office at least 3 weeks in advance, with the following information:

1. MRSO Name

2. Event Date and Time

3. Purpose of Reservation

4. If you will be handing out any food, beverages, or promotional items.

If approved, your request will be forwarded to Marshall Room Reservations, with final approval from the Office of the Dean.

Please note: if an MRSO is found to be making room reservations on behalf of an unrecognized group/organization or for purposes other than stated in the reservation request, MRSO status will be revoked.

 

Be sure to adhere to the policies regarding social events as outlined in SCampus.

 

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TRAVEL RELEASE FORMS

For MRSOs planning trips off-campus, either domestically or internationally, please be sure to utilize the required forms and follow all guidelines and policies for student travel.   For more information regarding policies, regulations, and guidelines regarding student-led travel, please explore Section G3 of SCampus.

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UNIVERSITY AND MARSHALL CONTACTS

For University RSO and MRSO policies, questions, and support:

 

MARSHALL UNDERGRADUATE ADVISING AND STUDENT AFFAIRS

Jill and Frank Fertitta Hall (JFF) Suite 201 | T: 213.740.0690 | E: ugstudentorgs@marshall.usc.edu

CAMPUS ACTIVITIES

Steve and Katheryn Sample Hall (SKS) Suite 410 | T: 213.740.5693 | E: usclead@usc.edu

 


For event advertisement:

 

MARSHALL FACILITIES

Bridge Hall (BRI) Suite 205 | E: facilities@marshall.usc.edu

MARSHALL HELP DESK

Jill and Frank Fertitta Hall (JFF) Suite 305 | E: helpdesk@marshall.usc.edu

 


For other event support and resources:

 

USC SCHEDULING OFFICE

Tutor Campus Center (TCC) Suite 425 | T: 213.740.6728| Email varies by venue desired

MARSHALL ROOM SCHEDULING

Hoffman Hall (HOH) Suite 103 | T: 213.740.5424| Accessible online via MyMarshall

MARSHALL OFFICE OF COMMUNICATIONS

Bridge Hall (BRI) Suite 207 | T: 213.740.8674| 

OFFICE OF CULTURAL RELATIONS & UNIVERSITY EVENTS

Stonier Hall (STO) Suite 203 | T (main): 213.740.6786| T (reservations): 213.740.1744

UNDERGRADUATE STUDENT GOVERNMENT FUNDING

Tutor Campus Center (TCC) Suite 224 | T: 213.740.5620| E: usgfunds@usc.edu

USC RISK MANAGEMENT AND INSURANCE

3434 S. Grand Avenue (CAL) Suite 120 | Contact information varies by request

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